Pharmacy Accounting Software
Pharmacy stock is unusually unforgiving: batch numbers must be traceable, expiry dates are a compliance matter as well as a financial one, and a large share of stock sits on supplier credit. DigitXBooks handles batch-level records, expiry-aware stock reporting, supplier payable aging and margin per line so both the regulator and the bank balance are satisfied.
Batch traceability, expiry control and supplier terms
Batch traceability is not an optional refinement in pharmacy: a recall requires knowing exactly which batch went where, and expiring stock is money about to be written off. Batch handling with expiry tracking, stock movement history and adjustment records covers both the compliance question and the write-off one.
- Batch handling with expiry date tracking
- Stock movement history per batch for recall tracing
- Product debit and credit adjustments for expired write-offs
- AI aging insights for stock approaching expiry
Supplier credit and payables
Pharmacy distribution runs on credit terms, so payables management is as important as sales. Purchase invoices with full line detail, vendor payable balances, payment-out history and purchase-return tracking for expired or damaged returns keep the supplier position accurate.
- Purchase invoices with product quantity, unit and price
- Vendor payable balances and payment-out history
- Purchase returns for expired and damaged stock
- Distributor purchase history for term negotiation
Margin across a very wide catalogue
A pharmacy carries thousands of lines with quite different margins, and blended figures hide the problems. Cost, selling price and profit on each line, plus product-level sales and quantity reporting, show which categories carry the business.
- Cost, selling price and profit per product line
- Product sales, purchase, return and quantity reporting
- Slow-moving stock identification across a wide catalogue
- PDF-ready stock valuation and profit reports
FAQs
Does DigitXBooks support batch numbers and expiry dates?
Yes. Batch handling with expiry tracking is part of the core inventory model, with per-batch stock movement history for recall tracing and adjustment records for expired write-offs.
Can it track supplier credit and payable aging?
Yes. Purchase invoices carry full line detail, and vendor payable balances with payment-out history and aging views show exactly what is owed to each distributor and when.
How does it help with expiring stock?
AI aging insights flag stock approaching expiry so it can be moved or discounted rather than written off, and adjustment records capture the write-offs that do happen so the loss is measured.
Is it suitable for a pharmacy with thousands of product lines?
Yes. The product catalogue is built for large ranges with per-line cost, price and margin reporting, plus sales, purchase, return and quantity reports to surface slow movers.