Construction Accounting Software
Construction accounting is cash-flow accounting. Money goes out on materials, subcontractors and labour long before a stage certificate turns into a payment, and a project can look profitable on paper while the business runs dry. DigitXBooks tracks material purchases, subcontractor payables, staged invoicing and receivable aging so the gap between committed cost and collected cash stays visible.
Project costs, retentions and staged billing
The failure mode in contracting is a profitable project with no cash. Purchase invoices record what has been committed on materials and subcontractors, while receivable aging shows what has actually been collected against certificates issued. Seeing both together is what makes the funding gap manageable.
- Purchase invoices with full material line detail
- Vendor and subcontractor payable balances with payment-out history
- Receivable aging in 0-30, 31-60, 61-90 and 90+ day buckets
- Cash, bank and mobile-wallet account tracking
Staged billing and retentions
Construction invoices are rarely paid once and in full. Partial payments, staged certificates and retention held back for a defect period all have to survive in the ledger. Invoice-level records carry debit, credit, paid, due and balance, so the outstanding position on each certificate is explicit.
- Invoice-level debit, credit, paid, due and balance tracking
- Partial payment entries against customer accounts
- Aging views for slow-paying clients and held retentions
- PDF-ready receivable reports for follow-up
Site costs and labour
Site expenses are numerous, small and easy to lose: fuel, transport, equipment hire, permits, site meals. Categorised expense tracking with payment-method detail keeps them attached to the business rather than to someone's pocket, and payroll records keep labour beside them.
- Expense categories for fuel, transport, hire and permits
- Recurring expense entries for equipment hire and retainers
- Departments, employees, payroll runs and salary slips
- Android and iOS access for site-level entry
FAQs
Can DigitXBooks track costs per project?
It tracks costs by product, vendor, expense category and department rather than through a dedicated project-costing dimension. Many contractors model each project as a department or customer to group costs. If formal job costing with work-in-progress accounting is essential, evaluate that fit carefully during the trial.
Does it handle staged invoicing and retentions?
Yes. Invoices carry debit, credit, paid, due and balance detail with partial payments recorded against the customer account, so staged certificates and amounts held back as retention remain visible in aging reports.
Can I manage subcontractor payments?
Yes. Subcontractors are managed as vendors with purchase invoices, payable balances and payment-out history, so you can see what is committed against what has been paid.
Is there mobile access for site staff?
Yes. Android and iOS apps cover product, stock, ledger, HR and finance screens, and role-based access limits what site staff can see and enter.